Principle Auto
  • 02-Jan-2019 to 02-Feb-2019 (CST)
  • Corporate Office
  • San Antonio, TX, USA
  • Full Time

Health, Dental, Life, Short Term & Long Term Disability Insurance, Paid Vacation and Paid Flex Days, 401k with employer contribution, Tuition Reimbursement


Principle Auto

Event Planner & Receptionist- Principle Auto Corporate Office

Who You Are

Principle Auto is seeking an engaging and experienced Event Planner and Receptionist. You are an outgoing and friendly face who has a passion for hospitality and strong dedication for customer service. You understand how the details add up to make a bigger picture and drive the overall mission of the organization. You have a demonstrated ability to design and execute large scale projects when you hear the vision for an event. You value the opportunity to take the general overview and make a specific and detailed plan. You enjoy interfacing with multiple departments and working on a team. You maintain a strong level of enthusiasm and positivity, and thrive in a fast paced environment.

Who We Are

Principle Auto was founded on the desire to change the auto industry. Our purpose is to be a trusted, caring friend helping people move through life in a sustainable way. We are in the business of building relationships and we want to ensure that we are there for our guests throughout their journey.

Our Values are our Guiding Principles

  • Great People- We are dedicated to our customers, both internal and external, to our work, and to each other.
  • Unparalleled Service- We are proactive in our work. We aim to prevent fires instead of having to put them out. We strive to have a servant's heart, and to be selfless in our conduct.
  • Integrity- We are accountable to each other to do what is right. We keep our commitments.
  • Defining Excellence- We make our colleagues better. We set each other up for success. We prioritize our work and deliverables in order to meet high yet reasonable expectations
  • Enthusiasm- We aim to have fun every day. If it's not fun, we find a way to make it so. We are open to new ideas and ways of thinking.

Who your customers are and how this role matters

Your external customers are our clients, prospects and business community members. Your internal customers will be Principle Auto associates, our vendors and contractors. You'll provide value by treating all customers with the highest sense of integrity, honesty and respect. You will work in partnership with the following associates to ensure their success:

  • Compliance Administrator: Our Compliance Administrator is an outgoing, engaging and dedicated member of our team. In supporting our Compliance Administrator the First Impressions Specialist will help with administrative duties related to filing, document preparation and event coordination. The First Impressions Specialist will help the Compliance Director achieve more by preparing various ad hoc reports and documents as needed.
  • Facilities and Construction Director: Our Facilities and Construction Director is an experienced detail oriented manager. The First Impressions Specialist will help the Facilities and Construction Director by managing multiple schedules, coordinating meetings and document preparation for employees and contractors.

As the Event Planner and Receptionist for Principle Auto, you represent the company's commitment to providing Unparalleled Service to our customers. The Event Planner and Receptionist will be the initial main point of contact for both internal and external customers at the corporate office. The main duties of the role include greeting customers, answering phones, planning company events and providing administrative support to the Compliance Administrator and Facilities and Construction Director.

Responsibilities of the Event Planner and Receptionist:

  • Welcome and greet internal and external clients as the initial point of contact for Principle Auto's corporate office
  • Plan various employee and customer events for multiple locations
  • Source and communicate with vendors for various events
  • Answer phones in a professional manner
  • Direct calls to appropriate persons and/or take detailed messages
  • Direct contact/report for the Building Cleaning Crew
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying
  • Reserve conference spaces for meetings
  • Responsible for keeping inventory, stocking and ordering all office supplies as needed
  • Coordinate meetings and conference calls including managing conference spaces as needed
  • Prepare modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements
  • Clean out refrigerator and water office flowers weekly (Friday)
  • Perform all other related duties and special projects as assigned

Qualifications of the Event Planner and Receptionist:

  • 2-3 years of receptionist/administrative assistant experience
  • Must be able to work under deadlines
  • Highly proficient computer skills needed with Windows, MS Word, Excel, PowerPoint and Outlook
  • High degree of professionalism to handle sensitive and confidential information
  • Must be able to provide quick turnaround of unanticipated requests and prioritize and organize workflow to ensure effective and efficient completion of assigned tasks
  • Excellent oral and written communication skills with a high degree of accuracy and attention to detail
  • Ability to maintain performance in high pressure situations
  • Strong business acumen and judgment necessary
  • Strong interpersonal skills exercising discretion and diplomacy in working with others including all levels of management.
  • Ability to maintain performance in high pressure situations.

About Our People

We recruit and hire the top talent in the industry. We invest in our people through dozens of training programs offered internally and externally. Principle Auto understands the importance of taking care of its associates and maintaining the unique culture that fosters exceptional care for our guests.

 

Principle Auto
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